Join us at Expats In Wonderland, Berlin’s premier relocation agency, renowned for its exceptional service and dedication to helping expats from all corners of the world make Berlin their home. We're on the lookout for a dynamic, full-time Customer Service Manager to enhance our vibrant team.
Your Role:
- Efficiently manage client communications via phone, email, and business Whatsapp, directing inquiries to the appropriate team members.
- Oversee appointment scheduling and preparation, managing team schedules through Google Calendar.
- Create and process client agreements and invoices using Invoicely.
- Handle monthly tax receipt collection, scanning, and submission through DATEV, coordinating with accountants to ensure data accuracy.
- Occasionally accompany clients to appointments, such as residency registrations, to provide seamless service.
Your Profile:
- Possess exceptional organizational skills with meticulous attention to detail.
- Proactive and independent in developing systems to minimize errors.
- Friendly and empathetic, yet efficient and clear in communication.
- Skilled in prioritizing tasks and managing time effectively.
- Fluent in German (professional level) and English (near-native proficiency).
- Proficient in Google Workspace, with familiarity in CRM and project management tools.
- Interest or experience in workflow automation is a valuable asset.
- Strong interpersonal skills and ability to work in a multicultural environment.
- Adaptability and stress management skills in a dynamic workplace.
- Additional language skills are a plus.
What We Offer:
- Full-time position in our Berlin office (40hrs per week) as part of a small, closely knit team.
- Female led & family-run business with a friendly, flat, and professional management style.
- Discover the joy of relocation - helping people start new chapters in their lives.
- Competitive compensation, commensurate with experience.
- Opportunities for professional growth and impact in shaping team processes.
- Hybrid working model (in-office and remote) with flexible arrangements post-probation.
- BVG card and Urban Sports Club (Small) membership.
- Bottomless espresso, nuts, fruit, and regular team & expat community events.
Don’t meet every requirement?
We’re an open-minded team, committed to investing in your training. We welcome persons of all races, gender identities, disabilities, sexual orientations, and nationalities equally and are dedicated to an open and friendly workplace. Our office is located on the ground floor and is wheelchair accessible.
How to Apply
Ready to embark on this exciting journey with us? Email your cover letter and CV to ina@expatsinwonderland.com. Selected candidates will be contacted for a phone interview, followed by an in-person meeting for finalists.
